The Power of Managed Print Services

The need for efficient and cost-effective solutions has never been more crucial for most businesses, especially as we go in to the new year. One area that often goes overlooked is print management, a domain where Managed Print Services (MPS) play a pivotal role.

In this blog, we will explore what MPS is, delve into the concept of print management services, and evaluate whether managed print services are worth the investment.

What Are Managed Print Services (MPS)?

Managed Print Services encompass a comprehensive suite of solutions designed to optimize and streamline an organization's printing infrastructure. MPS providers take charge of overseeing the entire print environment, from devices and supplies to maintenance and support.

The primary goals of MPS include:

1. Cost Reduction: By analyzing printing habits, optimizing device usage, and implementing efficient workflows, MPS helps minimize unnecessary costs associated with printing.

2. Increased Efficiency: Through proactive monitoring and management, MPS ensures that print devices operate at peak efficiency, reducing downtime and enhancing overall productivity.

3. Security Enhancement: With the increasing threats to cybersecurity, MPS focuses on securing sensitive information during the printing process, safeguarding against data breaches.

Understanding Print Management Services:

Print management services, a core component of MPS, involve the strategic control and monitoring of an organization's printing infrastructure. This includes:

1. Device Monitoring and Optimization: Continuous monitoring of print devices to identify inefficiencies, optimize settings, and prevent potential issues before they impact productivity.

2. Supply Chain Management: Efficient management of print supplies, ensuring that consumables are stocked appropriately, reducing waste, and minimizing downtime.

3. Security Measures: Implementation of security protocols to protect sensitive data during the printing process, ensuring compliance with regulatory requirements.

Are Managed Print Services Worth It?

The question of whether MPS is worth the investment is one that businesses often grapple with. However, numerous studies and industry reports point to the significant benefits of implementing MPS:

1. According to a study by Quocirca, companies that adopt MPS experience an average cost reduction of 23% in their print-related expenses.

2. The reduction in IT support workload and increased employee productivity are additional advantages highlighted by a report from IDC.

3. MPS also contributes to environmental sustainability by promoting responsible printing practices and reducing paper wastage.

In conclusion, Managed Print Services, including offerings from industry leaders like HP, present a compelling case for businesses seeking to optimize their printing infrastructure. As the digital era continues to reshape the business landscape, embracing MPS becomes not only a cost-effective strategy but a crucial step towards unlocking efficiency and sustainability in the modern workplace.

Ready to learn how Coordinated can assist you with your MPS needs? Contact us here.