The Benefits of Managed Print Services for SMBs: Cut Costs & Boost Efficiency

Small and medium-sized businesses (SMBs) are continuously faced with the challenge of needed to optimize processes and reduce costs in all areas of their organization. One area often overlooked is print management, which can lead to unnecessary expenses, security risks, and wasted resources. Managed Print Services (MPS), a solution that streamlines print operations, cuts costs, and boosts productivity should be on every SMBs radar, if not implemented already.

Let’s explore how Managed Print Services can enhance your business and positively impact your bottom line.

1. Cost Savings and Predictable Budgets

Uncontrolled print environments often lead to high costs from wasted paper, toner, and energy. Managed Print Services provide SMBs with:

• Consolidated Printing Costs: A provider will analyze your current setup and implement strategies to reduce print volume and unnecessary hardware.
  
• Proactive Maintenance: Downtime is a SMBs worst enemy - by prevent printer breakdowns with regular scheduled maintenance downtime is reduced and there are less unexpected repair costs.
• Customized Print Solutions: Tailored printing plans allow for predictable monthly billing, making budget planning more efficient.

2. Enhanced Security and Compliance

Protecting data is essential for SMBs, particularly since they are frequently targeted by data breaches.

• Secure Print Solutions: User authentication before document release prevents unauthorized access to sensitive information.
• Compliance Support: MPS ensures your print processes comply with regulations like HIPAA and GDPR.
• Monitoring & Reporting: Monitoring print activities allows you to identify any unusual behavior to keep your data secure. 

3. Increased Productivity

Dealing with printer problems can undermine productivity and cause disruptions in daily operations. Employees often find themselves spending time troubleshooting issues, which detracts from their primary responsibilities and impacts efficiency. Managed Print Services improve productivity by:

• Automated Supply Replenishment: Never run out of toner again with automated supply orders.
• Installing Reliable Equipment: Your provider will maintain your print fleet to ensure printers function smoothly.
• Centralized Management: Easily manage all devices from one platform, improving problem-solving speed.

MPS is Key for SMB Efficiency

Managed Print Services provide SMBs with significant advantages, from lowering costs to improving security and sustainability. Coordinated Business Systems offers tailored MPS solutions designed to meet the unique needs of SMBs, helping your business streamline operations and grow efficiently. Contact us today to learn more.